Transcribe Flow

We have developed a product which is a Web based Transcription workflow and Vendor Management for Medical Transcription Service Providers to enable themselves automate the workflow process of assigning and tracking jobs and facilitates operations of healthcare providers, be they single doctors, clinics or hospitals. If you own a transcription firm outsourcing jobs to vendors, ScribeFlow can automate almost all of your administrative tasks. The product has undergone rigorous testing and currently being used by our clients.

Category :

Core Modules and Functionalities

Download Service:

File downloads, The service will also have provision to add other clients for automated downloads

Data Synchronization Service:

All downloaded files will be synchronized with the database at a configurable duration with details like Filename,ClientName,AccountName,Downloaded Date and Time etc.

Vendor Allot Synchronization:

Synchronization of files allotted to vendors which includes auto-allot.Allot mode will be configurable “Auto” / “Manual”. Auto allot mode will disable manual allot and vice versa

WebDocument Synchronization:

Synchronization of documents uploaded to Database.

Validation Service :

This service will be done using a pluggable component which will integrate along with the existing Legacy VB Browser application currently used by vendors.

Allot Module :

Display a summary of all allotted files to vendors with an ability to allow user with “admin” role to Assign,ReAssign,Backlog and Prelog files

features

Dashboard
Easy to use Allot UI
Service Manager – Start/Stop Services
User/Role Management
Fully configurable Automated Workflow's
Vendor Management
Mobility
Automated Configurable FTP/NETWORK Synchronization for Clients
Clocks for all US Time Zones
Job Status Report

Big Data Services

Business Intelligence

Data Visualization

Data Storage and Management in Azure

Allot Module

Display a summary of all allotted files to vendors with an ability to allow user with “admin” role to Assign,ReAssign,Backlog and Prelog files

Mobility

Allot page through mobiles either from your Andriod or iPhone web browser.

Vendor / Client / Account/TAT Settings

Module to Add or Remove vendors / clients / accounts and Set Turn Around Time Settings at the account level.

User Administration with Access Control

Module to Create / Edit existing users and assign roles with predefined privileges. Users will be denied / allowed page access based on privileges set for the role. This module will also have a provision for Vendors / Clients to manage their own users. Passwords can be changed by the logged in users.

HS Service Manager

Windows application to start/stop all MedTrans Windows services.

Dashboard

Display critical alert messages and Vendor allot capacity.

Big Data Services

Business Intelligence

Data Visualization

Generate all kinds of reports and different turn-around-time as per client’s requirement, few of the reports are.

Upload Report – Summary of all files uploaded along with DNT and Corrupted
Download Versus Upload report – Compare files downloaded with documents uploaded.
File Status Report: Current Status of the file UnAssigned / With Vendor / DNT /Corrupted / Uploaded
Document Manager: WebDocument manger will allow clients to search / fax / print documents linked to the voice files.
Client Module: Show Current status of all files assigned by the Client with a provision to download the documents online.
Chat Messenger: Module to allow users logged in to MedTransV3 to communicate online.

Legacy VB Application Bridge : To monitor current vendor file status. The vendor currently uses a legacy VB Application to allot files to its operators. To handle we integrated existing VB Application and MedTrans using a pluggable adapter at vendors end which will continuously monitor and synchronize documents in the existing status ‘MT’/’SE’/’QC’/’Download’ to MedTrans WebServer. A Mapping tool will be given to vendors which will map existing users in VB Application to users set for the Vendors in MedTrans V3.

Challenges - Solutions - Results

Our Challenges / Solutions

We have prepared Wireframes and Front end design using Adobe XD, Photoshop in coming up with the initial design and mockup and followed by further design revisions

Design graphic user interface elements, like menus and tabs
Illustrate design ideas using storyboards, process flows
Built page elements such custom graphics and illustrations
Developed UI mockups and prototypes that clearly illustrate how sites function and look like
Layout adjustments based on user feedback

Our Development Team came up with the technical architecture followed by data flow design, process flow design, flow charts, and technical documentation

We used PHP Tech Stack with Application Programming Interfaces (APIs) which let “Plug in” to other Useful Features. Through our highly skilled and certified developers, we developed custom solutions and technical services on a wide range of requirements and thereby exceeding the client’s expectations. This has all been achieved through our efficient coding best practices, development processes, implementation guidelines, technical maturity & end to end delivery.

We performed a comprehensive test strategy since technology stack undergo constant changes due to upgrades in web and mobile technologies. Our testing included exhaustive functional and non-functional testing, manual and automation testing besides performance and security testing. Our automated Application Testing and Performance Analysis ensured testing the applications on multiple devices and form factors and make the testing process quick, efficient, reliable, repeatable and reusable.

Our comprehensive application testing coverage included the following: